|Microsoft Project review
|$10 per user per month
Employees per Company Size
Micro (0-49), Small (50-249), Medium (250-999), Large (1,000-4,999), Enterprise (5,000+)
Medium (250-999 Employees), Large (1,000-4,999 Employees), Enterprise (5,000+ Employees)
Medium, Large, Enterprise
Agile Development, Analytics / Reports, API, and more
Microsoft Project is comprehensive project management software for businesses, both large and small. Known for its viability in task and resource management, it’s a dynamic solution for project managers who want to seamlessly create tasks and manage workflows for large-scale projects.
In our Microsoft Project review, we’ll explore the various unique features of the software and how it compares to other popular project management tools currently available. We’ll highlight some of the unique aspects of Microsoft Project and what we feel the software can improve upon to help you determine whether it’s the right tool for your project workflow.
What is Microsoft Project?
Microsoft Project is project management software made to help project managers with various tasks in tracking, planning and managing projects.
Hands-on Microsoft Project review results
After spending hands-on time with Microsoft Project, we’ve given it the following score.
|Ease of use
|Service and support
Microsoft Project pricing
|Cost/month (per user, billed monthly)
|Project Plan 1
|Project Plan 3
|Project Plan 5
Project Plan 1
Project Plan 1 comes with access to the web browser version of the software with various standard features. This includes grid and board views, timelines, project scheduling and reporting. Users can also submit timesheets and view a roadmap for certain projects.
Project Plan 3
Project Plan 3 has all of the features of the previous tier as well as access to the desktop client. The software can exist on up to 5 PCs per license. Project managers can also use the resource management feature of Microsoft Project, which is ideal for requesting resources and assigning project tasks to them.
Project Plan 5
Project Plan 5 has the features of the previous plans, as well as enterprise-level planning and management. It’s great for large teams and has portfolio selection and demand management features for evaluating project ideas.
Core Microsoft Project features
Microsoft Project has several core features available to make assigning and organizing tasks more manageable.
Project planning and scheduling
The software comes with multiple tools, such as Kanban boards and Gantt charts, to plan work more efficiently. Compared to Microsoft Planner, the project planning features of Microsoft Project are much more robust.
Task management features allow you to assign, track and manage various tasks as a project manager. For higher tiers of the software, you can set priorities and milestones. It even allows you to set completion goals related to certain tasks for easier tracking.
Microsoft Project comes with resources to properly manage resources and identify potential project bottlenecks. Users can assign specific resources to certain tasks or request them to ensure things are currently on track.
This project management software gives you multiple ways to track time and progress on projects. You can put in the total number of hours spent on various tasks as well as subtract it from the expected number of hours it takes to complete them. Time tracking is applicable for various things, from your timesheet to travel, training and administrative work.
Reporting and analytics
Microsoft Project provides prebuilt reports you can send to team members. These reports can do a variety of things, from tracking resource usage to monitoring progress for specific projects. You can report on the status of a program or track statistics and portfolios based on your preferences.
Microsoft Project ease of use
If you’re familiar with the Microsoft ecosystem, Microsoft Project can feel very familiar. There are some tutorials and templates available that make the software more accessible, but users will experience a learning curve.
For those who are new to Microsoft software, there’s some difficulty that comes with adapting to Microsoft Project’s user interface and onboarding. Scalability is limited for users, which is important to consider for teams expecting to grow in size.
Microsoft Project customer service and support
For users seeking support or information when using Microsoft Project, there are several resources available. These resources are most useful when it comes to gaining more knowledge regarding how to use the software.
Microsoft Project has an extensive knowledge base available to users. There are specific resources for each individual aspect of the project management software.
Like most project management software, Microsoft Project offers several ways of reaching customer support through live chat, phone and email. This allows you to promptly receive assistance for any issues you have with your software.
Microsoft Project offers online project training for people to get familiar with the software. The training is specified for the browser and desktop versions of the software.
Microsoft Project security
Microsoft Project comes with a wide array of features to help keep your data safe and secure. When using any of the software’s cloud-based services, your data has AES 256-bit encryption. Files are also always encrypted when you upload Microsoft Project files from your computer.
For users, Microsoft Project offers multi-factor authentication and various controls that ensure data can be managed and kept accessible by only those who need access to it. Through a combination of high-end encryption and various user-controlled security and permissions, Microsoft Project meets the current standard of security for project management software.
How has Microsoft Project evolved?
The original Microsoft Project became publicly accessible in 1984. Since then, the project management software has undergone numerous changes. In 2016, the latest expansion of the software was released, which has undergone several updates and changes.
Microsoft Project has received a wide variety of updates to make it more manageable for users. From updates that allow users to assign tasks to non-team members to better security features for managing teams and resources, Microsoft Project has evolved significantly.
In its current state, the project management software provides a robust array of resources and tools for projects of varying types and sizes. With heat maps and data visualizations, project managers can get a clear picture of their project workflow and see what changes need to be made to improve efficiency.
Microsoft Project pros and cons
|Difficult learning curve for people unfamiliar with Microsoft software
|Integration with Microsoft Office
|Limited customization options available
|Best features locked in the highest tier
Best uses for Microsoft Project
Microsoft Project offers a lot of features, but it’s best for the following cases:
With its time tracking and resource management features, Microsoft Project can be used in software development. Users can track progress and schedule tasks for development to stay on track.
From the ideation phase to launch, you can track and plan every step of your product creation process. Task management allows you to create and manage processes for prototypes, tests and full product implementation.
When working on business processes, Microsoft Project’s features can be very useful. The software can assist you in mapping out certain steps for a process, scheduling redesigns and creating a how-to process for implementing changes.
Microsoft Project alternatives and competitors
As one of the most versatile project management software available, monday.com has a long list of features and materials. From templates to custom boards, the software fits any type of project you may need. Its customization features are what monday.com is most notable for, which allow you to create a workflow that fits best for your team.
Confluence is excellent project management software with several team collaboration features. If you are working in large teams and want to share content, communicate and create with them, then this is the ideal software for you.
Trello offers a lot in its simplicity. Being very visual, its user interface is easier to adopt for project managers and team members. Boards, lists and cards are all available to list tasks and track progress. It’s a great tool for smaller teams.
Microsoft Project review methodology
For our review of Microsoft Project, we compared the software to the industry standard. Our scores reflect what this project management software provides in terms of cost and features, compared to similar tools.
Our hands-on product demo process involved downloading and using the software to create, assign and track projects. We took advantage of any initial set-up tools that became available while starting the software. Afterward, we identified the pros and cons of the software and how well it worked when it came to the user interface, setup and general ease of use.